Privacy Policy

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulations (the “GDPR”).

2. Who are we?

The Barbirolli Society (“the Society”) is the data controller (contact details below). This means it decides how personal data is processed and for what purposes.

3. How do we process your personal data?

The Society complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

The Society uses personal data for the following purposes:

  • to administer membership records;
  • to promote the interests of the Society;
  • to maintain its own accounts and records;
  • to inform members of news, events and activities of the Society;

4. What is the legal basis for processing your personal data?

Explicit consent of the data subject is required so that the Society can keep the member informed of news, events, and activities of the Society.

5. Sharing your personal data

Personal data will be treated as strictly confidential and will only be shared with other members of the Society in order to carry out a service to other Society members or for purposes connected with the Society. The Society will never share personal data with third parties.

6. How long do we keep your personal data?

The Society keeps personal data for as long as a member remains in the membership of the Society.

7. Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:

  • the right to request a copy of your personal data which the Society holds about you;
  • the right to request that the Society corrects any personal data if it is found to be inaccurate or out of date;
  • the right to request that your personal data is erased where it is no longer necessary for the Society to retain such data;
  • the right to withdraw your consent to the processing of your personal data at any time;
  • the right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller (known as the right to data portability) (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means];
  • the right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
  • the right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]
  • the right to lodge a complaint with the Information Commissioner’s Office.

8. Further processing

If the Society wishes to use members’ personal data for a new purpose not covered by this Privacy Notice, then the Society will provide members with a new Consent Form and a new Privacy Notice will be published explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.

9. Contact Details

To exercise all relevant rights, queries or complaints, in the first instance please contact the Treasurer.

A member can contact the Information Commissioner’s Office on 0303 123 1113 or via email or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.